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		Quick Reference Guides ProQuest Technical Support

How to Read Usage Reports

ProQuest tracks your user's activity. You can use the Usage Reports feature of LAD to generate and view this usage information. (This document is also available here in .pdf format for easier printing.)

In order to provide you with the best access to this information, the Usage Reports feature gives you a great deal of control over the type of data you want to view and the time period over which you want to view data.

Understanding a Usage Report

Here is a quick overview of the different parts of your usage report:

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Database Activity – Summary Report

The Database Activity – Summary Report gives you an overview of activity for the databases to which you subscribe, for the period of time you specify.

The report shows:

• The total number of searches in each database, broken down by location.
• The number of articles retrieved from each search, broken down by the format provided (Citation / Abstract, Any full text Format).
• The number of unique searches.

If you display a report for a grouped site (such as a consortium), you will see a summary section that totals all usage for the entire consortium (the master client). You can also select to view a detailed section that displays the usage for each of the individual clients (the child clients).

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Database Activity – Annual Report

The Database Activity – Annual Report gives you an overview of activity for the databases to which you subscribe for a twelve month period.

The report shows:

• The total number of searches in each database, broken down by location.
• The number of articles retrieved from each search, broken down by the format provided (Citation / Abstract, Any full text Format).
• The previous years totals for each column, plus the percent change from the previous year.
• The total number of unique searches.

If you display a report for a grouped site (such as a consortium), you will see a summary section that totals all usage for the entire consortium (the master client). You can also select to view a detailed section that displays the usage for each of the individual clients (the child clients).

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Database Activity – Detail Report

The Database Activity – Detail Report gives you an overview of the activity for the databases to which you subscribe.

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Document Usage by Database/Journal

The Document Usage by Database/Journal Report gives you an overview of the documents retrieved for the databases to which you subscribe, for the period of time you specify.

This report shows:

• The total number of articles retrieved broken out by location and database.
• The total number of articles retrieved from each journal, broken out by the format delivered (Citation, Abstract, Full Text, Text + Graphics, Page Image, Page-Map, and Article-Image).

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

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Document Usage by Delivery Method

This report gives you a summary of the documents retrieved for the databases to which you subscribe, during the period of time you select.

This report shows:

• The total number of documents provided broken out by location and delivery method (Electronic Mail, On-Line Display or Fax).

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

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Full Text Links by Database/Journal

This report gives you a count of the "Links to full text" used for the databases to which you subscribe, during the period of time you select.

This report shows:

• The total number of "Links to full text" used by database and journal.

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

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Document Usage by Organization

This report gives you a summary of the number of articles retrieved for the databases to which you subscribe, during the period of time that you select.

This report shows:

• The total number of documents provided, broken out by location
• The format retrieved (Citation Abstract, Any Full Text Format).

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

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Document Usage for Premium Content

The Document Usage for Premium Content report gives you an overview of the documents retrieved for the Premium Content databases to which you subscribe, for the period of time you specify.

This report shows:

• The total number of articles retrieved broken out by location and database.
• The total number of articles retrieved from each journal, broken out by the format delivered (Full Text, Text + Graphics, Page Image, Page-Map, and Article-Image).

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

Note: This report includes usage for Premium Content only—access to content that is ordinarily embargoed. To view a list of usage for all content for these publications (both premium access and traditional access), select the Document Usage by Database/Journal report.

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Searches by Search Mode

This report provides an overview of the searches used by the different login accounts for a specific period.

This report shows:

• Total number of searches broken out by location and login name.
• The total number of searches using each mode (Basic, Guided, Advanced, Natural Language, Publication or Topic)

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

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Searches by Time

This report provides an overview of the searches performed over the last 14 days.

This report shows:

• The daily usage broken down by client and login name.
• The number of searches performed each hour of each day during the 14 day period.

Note: The hourly information provided in the report is based on EDT (GMT: - 5:00).

If you choose to display the report for all sites in a grouped site (such as a consortium), there will be a summary section that totals all usage for the entire consortium, and a detailed section that breaks out usage by the individual clients (location).

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COUNTER Database Report 1

This report is in accordance with Release 3 of the COUNTER Code of Practice and provides information on the total searches performed broken down by database and month.

This report shows:

• The total number of searches performed, broken down by month and database.
• The federated and automated searches, broken down by month and database.
• The federated and automated sessions, broken down by month and database.
• The total number of sessions, broken down by month and database.

Note:

1. This report is valid only for data after December of 2003 when COUNTER reports were introduced.
2. Prior to 2009 ProQuest sessions are not directly related to databases. The session count reported is identical for all databases.
3. Federated Searches will always be zero for any month prior to July 2009.

According to COUNTER definitions:

• A Search is defined as “A specific intellectual query, typically equated to submitting the search form of the online service to the server.”
• A Session is defined as “A successful request of an online service. It is one cycle of user activities that typically starts when a user connects to the service or database and ends by terminating activity that is either explicit (by leaving the service through exit or logout) or implicit (timeout due to user inactivity) (NISO).”

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COUNTER Database Report 3

This report is in accordance with Release 3 of the COUNTER Code of Practice and provides information on the total searches for a specific period.

This report shows:

• The total number of searches performed, broken down by month.
• The federated and automated searches, broken down by month.
• The federated and automated sessions, broken down by month.
• The total number of sessions, broken down by month.

Note:

1. This report is valid only for data after December of 2003 when COUNTER reports were introduced.
2. Federated Searches will always be zero for any month prior to July 2009.

According to COUNTER definitions:

• A Search is defined as “A specific intellectual query, typically equated to submitting the search form of the online service to the server.”
• A Session is defined as “A successful request of an online service. It is one cycle of user activities that typically starts when a user connects to the service or database and ends by terminating activity that is either explicit (by leaving the service through exit or logout) or implicit (timeout due to user inactivity) (NISO).”

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COUNTER Consortium Report 1

This report is in accordance with Release 3 of the Counter Code of Practice and is a single XML file, broken down by consortium member, which contains the full-text usage data for every online journal and book taken by individual consortium members, broken down by month.

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COUNTER Consortium Report 2

This report is in accordance with Release 3 of the Counter Code of Practice and provides a single XML file, broken down by consortium member, which contains the search and session counts for each database taken by individual consortium members.

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COUNTER Journal Report 1

This report is in accordance with Release 3 of the Counter Code of Practice and provides information on the total searches performed for each title.

This report shows:

• The total number of print full-text articles retrieved, broken down by month and journal.
• The total number of on-line full-text articles retrieved, broken down by month and journal.

Notes:

1. This report is valid only for data after December of 2003 when COUNTER reports were introduced.

According to COUNTER definitions:

• A Full Text Article is defined as “The complete text, including all references, figures and tables, of an article, plus links to any supplementary material published with it.”
• A Journal is defined as “A serial that is a branded and continually growing collection of original articles within a particular discipline”
• Print ISSN is defined as “Free text format (up to 13 characters in future) Unique International Standard Serial Number assigned to the print version of a journal by the national ISSN agency of the country from which the journal is published”
• Online ISSN is defined as “Free text format (up to 13 characters in future) Unique International Standard Serial Number assigned to the online version of a journal by the national ISSN agency of the country from which the journal is published.”
• A Search is defined as “A specific intellectual query, typically equated to submitting the search form of the online service to the server.”
• A Session is defined as “A successful request of an online service. It is one cycle of user activities that typically starts when a user connects to the service or database and ends by terminating activity that is either explicit (by leaving the service through exit or logout) or implicit (timeout due to user inactivity) (NISO).”

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COUNTER Journal Report 1a

This report is in accordance with Release 3 of the Counter Code of Practice and provides information on the total searches performed for each title in an archive database.

This report shows:

• The total number of print full-text articles retrieved, broken down by month and journal.
• The total number of on-line full-text articles retrieved, broken down by month and journal.

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COUNTER Journal Report 2

This report is in accordance with Release 3 of the Counter Code of Practice and provides information on the number of requests that were rejected due to exceeding the simultaneous user limit allowed by the license. Turnaways are grouped by journal, month and the document format requested by the user (e.g. full text).

This report shows:

• The number of full-text turnaways for an individual journal or title, broken down by month.
• The year to date number of full-text turnaways for an individual journal title.

Notes:

1. This report is valid only for data after December of 2003 when COUNTER reports were introduced.

According to COUNTER definitions:

• A Full Text Article is defined as “The complete text, including all references, figures and tables, of an article, plus links to any supplementary material published with it.”
• A Journal is defined as “A serial that is a branded and continually growing collection of original articles within a particular discipline.”
• Print ISSN is defined as “Free text format (up to 13 characters in future) Unique International Standard Serial Number assigned to the print version of a journal by the national ISSN agency of the country from which the journal is published”
• Online ISSN is defined as “Free text format (up to 13 characters in future) Unique International Standard Serial Number assigned to the online version of a journal by the national ISSN agency of the country from which the journal is published.”
• A Turnaway (Rejected Session) is defined as “an unsuccessful log-in to an electronic service due to exceeding the simultaneous user limit allowed by the license.”
• A Session is defined as “A successful request of an online service. It is one cycle of user activities that typically starts when a user connects to the service or database and ends by terminating activity that is either explicit (by leaving the service through exit or logout) or implicit (timeout due to user inactivity) (NISO).”

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COUNTER Journal Report 3

This report is in accordance with Release 3 of the Counter Code of Practice and provides information on items users have successfully requested, and on turnaways due to simultaneous user limits. Item Requests are grouped by journal and publisher and report items by month and document format (e.g. citation, abstract, text+graphics, etc.).

This report shows:

• The total number of item types retrieved, broken down by page type, month, and journal.
• The number of full-text and full-text PDF turnaways.
• The total number of item types retrieved, grouped by publisher.

Notes:

1. This report is valid only for data after December of 2003 when COUNTER reports were introduced.

According to COUNTER definitions:

• An Item Request is defined as “a particular view of a citation, record, or document requested by users as a result of a search.”
• A Journal is defined as “A serial that is a branded and continually growing collection of original articles within a particular discipline.”
• Print ISSN is defined as “Free text format (up to 13 characters in future) Unique International Standard Serial Number assigned to the print version of a journal by the national ISSN agency of the country from which the journal is published.”
• Online ISSN is defined as “Free text format (up to 13 characters in future) Unique International Standard Serial Number assigned to the online version of a journal by the national ISSN agency of the country from which the journal is published.”
• A Turnaway (Rejected Session) is defined as “an unsuccessful log-in to an electronic service due to exceeding the simultaneous user limit allowed by the license.”

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